Exhibitor Contract

Internal/Contract Contact:

It is the exhibitor’s responsibility to notify the Biophysical Society of any changes in personnel and/or company information.

The following contact information is collected for internal purposes.

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Bill To Contact:

The following information will be used when generating invoices.
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Secondary Contact:

The following contact information is collected for internal purposes.
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Directory and Listing Info:

The following information will be used in the printed show directory and published in other printed and online materials. The deadline to update your information to be included in the print materials is December 13, 2024.
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Booth/Pricing Details:

Booth Fee: $3,050 per 10’ x 10’ booth.
Corner Charge: An additional $350 premium per corner booth will apply.

Booth Space:
Please enter the total square feet you would like to purchase. For example, if you would like to purchase 100 sq. ft. (1 booth) you would enter 10x10 in the boxes below.

ft   x   ft  =  sq ft

Click here to view the floor plan.

List your top 3 booth choices.

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Booth space will be assigned at the discretion of the Biophysical Society. Contracts will be processed in the order received. The Society will attempt to assign requested spaces. However, if none of the requested spaces are available, a space comparable in location and size will be assigned. Exhibit Management reserves the right to alter exhibitor’s assigned location at any time if deemed in the best interests of the Exhibition. Exhibit Management will consult with exhibitor before exercising its discretion. BPS Exhibit Management has the freedom to adjust the floorplan based on facility and Health & Safety guidelines at any time.

Terms & Conditions

Click here to view the Exhibit Booth Contract Rules and Regulations. .

Payment Terms: Booth applications and sponsorship must be accompanied by full payment and are due upon submission of a contract.

Cancellation terms: Cancellation of exhibit space must be directed in writing to BPS. Cancellations made on or before June 3, 2024, will receive 50% of the rental fee less 25% non-refundable deposit. No refunds whatsoever will be made on cancellations after June 3, 2024. In the event of partial booth cancellations, the aforementioned cancellation policy will apply to the canceled booth(s) only.

Agreement: We hereby apply for exhibit space at the 69th Annual Meeting of the Biophysical Society. We further agree to abide by all regulations specified under Contract Rules and Regulations and to purchase or rent carpet for our individual booth(s). Full payment of booth space and/or sponsorship is due upon submitting this contract. Once you submit this contract, you will receive an invoice payment email from Exhibit Management within 3 business days. Payment is due at this time. If you have any questions, please contact Exhibit Management at exhibits@biophysics.org.

Please enter the name of the individual responsible for signing the Exhibit Booth Space Contract.
After you click the submit button below you will receive a confirmation email with a link to your completed contract.
You will pay for your booth space and/or sponsorships on the following screens.

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