Exhibitor Booth Application

There are sponsorship opportunities that include a booth. If you are interested in one of those opportunities, click here to fill out a sponsorship application.

If you would like to purchase a booth, please continue with this application. You will have the opportunity to add a la carte items (i.e. digital upgrades, mini-sessions, floor stickers, handbook ads, etc.) to your order once you complete this application.

Internal/Contract Contact:

The following contact information is collected for internal purposes.
( ) - x

Bill To Contact:

The following information will be used when generating invoices.
( ) - x

Onsite/Directory Contact:

The following information will be used by the Exhibits Manager to contact your organization while on-site at NYWC. Please make sure this is your point of contact for the event. This contact information may be changed at a later date.
( ) - x

Directory and Listing Info:

The following information will be used in the exhibitor listing section of the NYWC handbook and the NYWC app. Please note: the deadline for updating your info for the NYWC handbook is Friday, October 2, 2020. After this date we cannot guarantee your changes will be in the NYWC handbook.
( ) - x
(chars left: 600)
You may select up to 5 categories for your organization to be listed under for the NYWC app and NYWC planner.
Please indicate the category you would like to be listed under for the NYWC handbook.

Booth/Pricing Details:

This year we have six options for booths in the exhibit hall. There is flexibility, depending on what is important to you as an organization.

  • If you want more space, look at the Platinum PLUS and Gold PLUS booth options.
  • If you want a great location, look at the Platinum and Gold booth options.
  • If you are on a budget, look at the Silver and Bronze booth options.

    All exhibitor booth packages come with the following:

  • Drape, wastebasket, and organization name sign.
  • Basic shared wireless internet connection for up to two devices/users provided. Wired internet may be purchased separately through SmartCity.
  • 500-watt power outlet provided. Additional power outlets may be purchased through GCCC Engineering.
  • Complimentary lead retrieval service for personal smartphone/tablet through Core Apps.
  • Listing in the exhibitor section of the NYWC website. This includes: organization name, organization logo, and hyperlink to organization website.
  • Listing in the exhibitor section of the NYWC handbook. This includes: organization name and booth number.
  • Listing in the exhibitor section of the NYWC app and NYWC planner. This includes: organization name, website link, social media links (Facebook, Twitter, and/or Instagram), and a 20-30 word organization description.
  • Connect with attendees who view exhibitor’s profile, add exhibitor to their planner, or view exhibitor products while in their planner.
  • Reach out to attendees via private messaging in the NYWC planner and NYWC app.
  • Ability to upload booth materials, product brochures, press releases, and documents to exhibitor profile in the NYWC planner.
  • Ability to schedule appointments with attendees one-on-one with the NYWC planner.
  • Access to exhibitor hospitality lounge on-site at NYWC.

    *Booths do not include tables, chairs, or carpet. Exhibitor may provide their own or rent from the show decorator.

    • Booth pricing for 2020 is as follows:
  • Platinum PLUS 10x20 Booth - $4150
  • Platinum 10x10 Booth - $3600
  • Gold PLUS 10x20 Booth - $3150
  • Gold Booth - $2600
  • Silver Booth - $2100
  • Bronze Booth - $1050

    Click here for more information about each booth package.

    • You will select the booth you would like to reserve from the floor plan by clicking the "Add Booth" link below. You may only select one booth at a time. If you wish to reserve additional space, simply click "Add Booth" again. You may reserve up to 5 booths.

    Terms & Conditions

    Click here to view the full Exhibit Booth Rules and Regulations.

    Booth Displays – Exhibitor/Sponsor understands booth display must comply to the guidelines set forth in the Terms and Conditions. Youth Specialties reserves the right to deny exhibit space to Exhibitor/Sponsor at any time.

    Schedule – Exhibitor/Sponsor understands they must follow the posted schedule for hall load-in, active hall hours, hall closing, and hall load-out.

    Food and Beverage Sampling – Exhibitor/Sponsor understands food and beverages may not be sold or given away from booth spaces due to venue policies.

    Payment Policy – In consideration for the use of such space, Exhibitor/Sponsor shall pay Youth Specialties based on the booth package, sponsorship, and a la carte items selected in the NYWC planner. Exhibitor/Sponsor understands that half payment is due at time of booking and the remaining balance is due Monday, August 31, 2020. If an order is placed after Monday, August 31, 2020, payment is due in full at time of order.

    Cancellation Policy – Exhibitor/Sponsor understands and agrees cancellations are refundable less a fee of 25% of the total cost, if notice is given in writing on or before September 7, 2020. Exhibitor/Sponsor understands no refunds will be given for cancellations after September 7, 2020. COVID-19: In the event NYWC cannot be held in-person due to COVID-19, the convention and exhibit hall will proceed as an online event. Exhibitor/Sponsor agrees that any elements of the purchased package that cannot be completed virtually will be replaced with an incentive of equal value established by Youth Specialties staff.

    Early Tear Down Fee – Exhibitor/Sponsor understands a $250 fee will be charged to Exhibitor/Sponsor should they choose to tear down before the exhibit hall closes at 7:00 pm on Saturday, November 21, 2020.

    Certificate of Insurance – During the date of their participate in the convention, including set-up and tear-down, Exhibitor/Sponsor understands it must carry the following: General liability insurance and evidence of worker’s compensation insurance. Exhibitor/Sponsor understands a Certificate of Insurance must be submitted to Exhibits Manager prior to load-in on Thursday, November 19, 2020.

    Photography, Recording, and Video Release – Exhibitor/Sponsor grants Youth Specialties the right to use video footage and photography, including Exhibitor/Sponsor’s name, staff images, and booth images in Youth Specialties promotional materials.

    Deadlines – Exhibitor/Sponsor understands they are responsible for meeting all required deadlines set by Youth Specialties. If these deadlines are not met, Youth Specialties will not be able to fulfill requirements.

    Responsibility – Exhibitor/Sponsor understands he/she is responsible for briefing on-site staff of the above terms and conditions of exhibiting/sponsoring at NYWC. Exhibitor’s/Sponsor’s organization agrees to pay all fees or fines incurred if any member of its on-site staff breaks the terms and conditions of the Exhibitor’s/Sponsor’s contract.

    Please enter the name of the individual responsible for signing the Exhibit Booth Space Contract.
    After you click the submit button below you will receive a confirmation email with a link to your completed contract.
    You will pay for your booth space and/or sponsorships on the following screens.
    Note: You must select a payment type in the shopping cart for your application to be complete.

    DO NOT USE THE BACK BUTTON ON YOUR BROWSER.